Client Services Coordinator
OAD seeks a Client Services Coordinator to assist with OAD's client intake process, including collecting, gathering and organizing documents; drafting correspondence; and maintaining contact with clients and their family members.
The ideal candidate will have a commitment to social and criminal justice, an appreciation of the obstacles faced by our indigent clients -- including issues of race, gender, class, and ethnicity -- and the ability to work effectively in a diverse and progressive office environment. They will share OAD's core belief in the value and importance of communication with and respect for people with felony convictions (both inside of prison and out). They will be a flexible self-started who is willing to tackle new projects and take on additional work as needed.
Experience working with city and state corrections is a plus.
Spanish fluency is a plus.
Applications from people who were formerly incarcerated are welcome and encouraged..
- Managing and updating OAD's database/calendar of parole-eligible clients, and assisting with parole advocacy preparation including collecting background records, securing letters of support and reasonable assurance, and helping prepare clients for hearings;
- Working with clients and prisons to address conditions of confinement issues;
- Digitizing, filing, and responding to client letters, questionnaires and releases;
- Organizing prison visits for intake team and visiting clients in prison facilities throughout New York State;
- Ordering transcripts and exhibits;
- Creating and maintaining database entries for new cases;
- Responding to calls from clients and their family members;
- Securing, copying and scanning court files and trial counsel files;
- Assisting with cataloging and organizing of discovery;
- Sending affidavits and drafting motions;
- Maintaining grant management system information, and assisting with grant application filings;
- Corresponding with court staff; and
- Scheduling legal calls and visits with clients.
- Bachelor's Degree;
- Excellent verbal and written communication skills;
- Talent for managing multiple tasks simultaneously and efficiently; and
- Ability to work on a team and independently.
Competitive salary with excellent benefits.
Submit a cover letter, resume and list of references via email, with "Client Services Coordinator" in the subject line, to email@example.com.
Finance and Administration Officer
OAD seeks an experienced, reliable and flexible professional to handle all accounting and human resource functions.
The successful candidate will have strong analytical and communication skills. They will be an independent self-starter who works collaboratively and effectively with not only OAD's President and Attorney-in-Charge, but also the executive management team, the Board of Directors, all employees, vendors, funders and development staff. The candidate must be committed to social justice and OAD's mission; they must be able to work well in a diverse and progressive office environment.
OAD's Finance and Administration Officer works closely with and reports directly to OAD's President and Attorney-in-Charge on the following:
- Maintain effective financial relationships with government funders by assisting with contract reviews, adhering to billing and analytical requirements, and providing data as needed;
- Perform all accounts payable and receivable functions including submission of invoices to government agencies using their online systems;
- Handle bill payments;
- Reconcile accounting system (QuickBooks) with client relations management (CRM) database;
- Handle credit card processing and bank reconciliations;
- Manage cash and arrange and manage credit facilities:
- Negotiate and maintain vendor relationships and conduct analyses to determine best vendor(s) based on price and service;
- Determine and execute appropriate expense allocation methodologies;
- Maintain all payroll data, oversee time-keeping/attendance system and reconcile bi-weekly payroll runs;
- Develop periodic financial reports for internal, external (financial), government and Worker's Compensation audits;
- Prepare underlying analyses for financial statements and Form 990;
- Work with all auditors providing data/analyses as requested.
Human Resources and Administration Responsibilities
- Support and facilitate recruitment and hiring processes, including assisting OAD staff as necessary in developing and updating position announcements, executing outreach strategies, screening candidates, interviewing, checking references, providing benefits information, and extending job offers;
- Manage new employee onboarding and orientation process, as well as employee departure protocols;
- Maintain personnel files;
- Work with outside consultant(s) to determine nature and cost of annual employee benefits;
- Administer employee benefit plans including medical, flexible spending and health reimbursement plans, disability, pension plans and TransitChecks;
- Develop and/or update organizational policies and procedures for effectiveness and compliance with EEO, harassment and other relevant laws, policies, and regulations;
- Ensure compliance with key filing and reporting dates;
- Seek and develop opportunities to support the health and morale of OAD's employees.
- Bachelor's Degree with a concentration in Business, Finance or Accounting;
- At least 5-7 years relevant experience, preferably in the non-profit sector;
- Excellent organizational and communication skills;
- Proficiency in QuickBooks Pro and Excel.
Competitive salary with excellent benefits.
Submit a cover letter, resume and list of references via email, with "Finance and Administration Officer" in the subject line, to firstname.lastname@example.org.
2020 Summer Internship Program
OAD is currently accepting applications for our 2020 Summer Internship Program.
Interns will work closely with OAD attorneys on felony cases and will have the opportunity to work on a direct appeal. This will involve reading the entire appellate record, working under the direct supervision of an OAD attorney to identify appellate issues and develop a theory of the case, and potentially drafting a legal brief and presenting the case at oral argument before the Appellate Division, First Department. In addition, our interns will work on discrete research projects in cutting edge areas of the criminal law and criminal procedure. Some investigative opportunities may also be available.
OAD is devoted to maintaining an internship program comprised of students with diverse backgrounds and experiences. Our interns and staff share a profound commitment to public service and to defending the disadvantaged.
Interested applicants should submit a resume, writing sample and cover letter. The cover letter should address why the applicant is interested in working at OAD, and what skills or experiences make the applicant a strong candidate.
Application materials should be sent by email to email@example.com with "Summer Internship 2020" in the subject line.
Applications will the considered on a rolling basis.
This is an unpaid internship. OAD encourages interns to seek external sources of funding and will sponsor students in their efforts to seek such funding.
Client Services Director
OAD seeks a Client Services Director (CSD) to join its talented team.
This position is designed to ensure that OAD’s attorneys and staff are able to effectively and compassionately respond to the unique circumstances confronting OAD’s clients, including, but not limited to, the effects of trauma; the mental, physical, social, economic and familial challenges arising from incarceration and solitary confinement; and the difficulties of post-incarceration community re-integration. Thus, the CSD is an interdisciplinary position rooted in the intersecting fields of criminal law, social work, policy, administration and counseling. Working hand-in-hand with the OAD attorneys, the CSD will support and advocate for clients while in prison, in parole proceedings, during re-entry, and in appellate and post-conviction litigation.
- Lead an early transition re-entry program, including a referral network of partnerships and memoranda of understanding with NYC social services, governmental and non-profit agencies;
- Assist clients who are nearing the end of a term of incarceration, through the early days of re-entry, to address housing, government benefits, employment, mental health services and education needs;
- Organize and lead client group meetings;
- Foster relationships with, and conduct site-visits of, organizations/agencies who are, or will be, frequent service providers to OAD clients;
- Coordinate with the Social Workers/Client Advocates/Mitigation Specialists at New York City’s other institutional public defender providers to stay abreast of the issues, resources and policies affecting people involved in the criminal justice system, and ensure that OAD clients have access to all necessary services;
- Work closely with all OAD attorneys, especially those handling cases involving serious mental illness, sex offender registration, youth/adolescence, and other vulnerable populations;
- As needed and when appropriate for the CSD responsibilities, assist OAD’s paralegals with the collection and analysis of medical, psychiatric, educational and institutional records;
- Contribute to written submissions, including sentencing mitigation reports and parole advocacy petitions;
- Participate in meetings with clients and their family members;
- Assist attorneys with expert witnesses;
- Appear in court when appropriate;
- Lead trainings for attorneys and other social workers; and
- Travel to New York State prisons to meet with clients and corrections agencies’ regional and central staff.
- M.S.W. preferred;
- Experience working with at-risk client populations (preferably with criminal justice involvement);
- Advanced writing skills;
- Knowledge of criminal procedure, government administration, social service, and forensic approaches is desired; and
- Fluency in Spanish is a plus.
Competitive salary with excellent benefits.
Please send substantive cover letter and resume by email to firstname.lastname@example.org, with “Client Services Director” in the subject line.
Staff Attorneys: Fall 2020
OAD is seeking Staff Attorneys, for three-year positions, to join its outstanding team.
OAD is a training office. Thus, each Staff Attorney is closely supervised, including “double-teaming” of each case. Under the “double-teaming” method, the Supervisor assigned to the case reads the entire appellate record, and works closely with the Staff Attorney to identify appellate issues and develop a theory of the case. The Supervisor also edits drafts of the briefs and helps to prepare the Staff Attorney for oral argument. This model provides comprehensive training to Staff Attorneys, while assuring that OAD clients receive high-quality representation.
OAD is devoted to maintaining a staff of lawyers with diverse backgrounds and experiences. Every OAD staff member shares a profound commitment to public service and to defending the disadvantaged.
- Representing poor people convicted of felonies in Manhattan and the Bronx on direct appeal in the Appellate Division and the New York Court of Appeals; in post-conviction motions and hearings; in hearings to determine classification level pursuant to the Sex Offender Registration Act (SORA); and in federal habeas corpus challenges to state court convictions;
- Extensive researching and writing of appellate briefs;
- Case conferencing, strategy development, client communication, and legal visits;
- Advising clients of potential appellate options, including withdrawal of guilty pleas, where appropriate, and negotiating pleas or other remedies following reversal of conviction;
- Assisting clients with parole proceedings and re-entry preparation.
- J.D. degree;
- Admission to the New York Bar, ability to promptly secure such admission, or registration for July 2020 New York Bar Examination;
- Outstanding legal research, writing, and oral advocacy skills;
- Demonstrated commitment to representing poor people convicted of crimes;
- Strong belief in the value and importance of communication with and respect for clients;
- Ability to work collaboratively and independently;
- Prior criminal defense experience, particularly at the appellate level, is highly preferred.
Salary and Benefits:
Salary for OAD staff attorneys is based on years of experience, and currently starts at $59,000 for law graduates. OAD offers an excellent benefits package.
Applications will be considered and interviews will be scheduled on a rolling basis. Interested applicants should submit a resume, writing sample, and cover letter. The cover letter should address:
1) Why the applicant is interested in working at OAD;
2) What skills or experiences make the applicant a strong candidate.
Application materials should be sent by email to: email@example.com, with a subject line in the email stating: Staff Attorney Position 2020.
If necessary, questions may be directed to the same email address, with Question in the subject line.